Exhibitor Information & Resources

Your exhibit space includes:

• 8’ high blue and white booth backdrape.
• 3’ high blue side dividers.
• Company ID sign with company name and booth # hung on the back drape.
• (3) complimentary full-conference exhibitor registrations per 100 nsq
  (example: 10x10 = 3; 10x20 = 6)
• FREE admission to all networking functions
• FREE publicity & marketing opportunities
  • Company listing in Pocket Guide and event mobile app
  • Inclusion in (1) pre- and (1) post-show, multi-sponsored email to registered attendees that have opt-in for contact
  • Company press releases posted to event website
  • Access to registered press list & distribution of on-site press kits
  • Customized web and social banners and email signatures with Food Safety Summit logo, your logo and booth number

Note: Exhibit spaces do not come carpeted or furnished. All exhibitors are responsible for ordering carpet and any other furnishings and services for their booth which are detailed in the Exhibitor Service Manual, coming in January 2027.

MOVE-IN DEADLINE: May 11, 2027 @ 2:00 PM
MOVE-OUT DEADLINE: May 13, 2027 @ 6:00 PM

Tuesday, May 11 - Thursday, May 13, 2027

Exhibit Display Guidelines
The Food Safety Summit follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. Contact show management for any specific questions regarding your booth.

Height Restrictions / Hanging Banners:

• Hanging signs and banners are only permitted for Island and Peninsula booths, 20'x20' or larger.
• Maximum height limitation on hanging signs/banners is 16 feet, meaning the top of a banner/sign may not exceed 16 feet.
• Most banners/signs are hung 11 feet from the ground to the bottom of the banner.
• Some island booths may have higher clearance and height restrictions may be increased upon request to show management.

Further information on height restrictions or hanging signs can be found in the Exhibitor Service Manual, coming in January 2027.

For questions regarding height restrictions or hanging signs, contact:

Brian Kester
Rosemont Exposition Services, Inc.
847-993-4668
BKester@rosemontexpo.com

Check back here in January 2027 to view the Exhibitor Service Manual

Check back here for the Fetch Lead Retrieval information in January 2027.

Check back for shipping information in January 2027.

INSURANCE DEADLINE: April 5, 2027

As a standard requirement for all exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing. Having insurance will protect your company, employees, and volunteers should a claim arise against you for something that occurred at your booth.

Proof of insurance is mandatory.

Required Coverage:

• Minimum policy limits of $1,000,000 per occurrence.
• Insurance coverage must be in force during event dates: May 10-13, 2027.
• Certificate Holder: BNP Media (550 W Merrill St., Suite 200, Birmingham, MI 48009, 248-362-3700)
• BNP Media and Donald E. Stephens Convention Center must be named as additional insured.

How to Submit:
Insurance forms are accepted by email only. Email your certificate of liability insurance to Randi Shelton at sheltonr@bnpmedia.com and be sure to include the exhibiting company name and "Food Safety Summit" in your message.

REGISTRATION DEADLINE: April 5, 2027

Each exhibitor receives three (3) complimentary exhibitor registrations per 100nsf of exhibit space. (example: 10x10 = 3; 10x20 = 6) Exhibitors will be provided with a custom complimentary registration code via email to register their staff online. If additional badges are needed above and beyond the complimentary allotment, they can be purchased at a discounted exhibitor rate .

Exhibitor badges include: access to sessions, exhibit hall, lunch, and networking functions (excludes certification courses). Your badge also grants access to the floor during move-in/out hours and before the floor opens to attendees each day.

For questions or assistance, please contact:

Gigi Andrew
Registration Manager
844-644-7449
FSS@executivevents.com

LISTING DEADLINE: April 2, 2027

Exhibitors receive a company listing on the website's floor plan, in the on-site Pocket Guide, and in the official Summit mobile app. A standard listing includes company name, address, website URL, booth #, and up to 3 product categories. Your 100-word company description will be included in the official Summit mobile app.

Make your company stand out by upgrading to a Premium Company Listing . Premium Listings include company logo on the floor plan, in the Pocket Guide and in the mobile app, plus company description, video, social links and more on the website floor plan.

Create Listing

Download event logos and web ads to promote your participation in the Food Safety Summit across your company's marketing channels, website, social media, email signature, and more.

Wish to customize the web ad with your booth number? Contact Kiona Smith, Senior Event Marketing Specialist, at smithk@bnpmedia.com .

PRE-SHOW EMAIL REQUEST DEADLINE: April 2, 2027
POST-SHOW EMAIL REQUEST DEADLINE: May 21, 2027

As an exhibitor, you have the opportunity to be included in a multi-sponsored email to event attendees that opted-in to receive third-party communications. Each exhibitor may upload their company logo/image, text and URL for inclusion in an email. Dates will be assigned and confirmed by event management.

Specs are:

• Company Name & Logo (100 pixels wide) + URL
• Headline (max 40 characters)
• Image (600x500) + URL
• Text: 50 words that includes link
• Booth # (pre-) and Call to Action – 10 words (post-)

For more details and to get started, click the link below.

Eblast Request

Important: The Food Safety Summit does not sell attendee registrant lists. Be cautious of third-party companies offering attendee lists for sale or rental.

Questions? Contact Randi Shelton, Event Coordinator, at sheltonr@bnpmedia.com .

One of the top reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost-effective way to communicate messages about their new products and services to editors, reporters, and bloggers who have been invited as well as those who have registered for the Summit.

The Food Safety Summit offers exhibitors the following ways to get their name out to the media:

• Post Your Company Press Releases on the Event Website
  The Food Safety Summit will post your company press release to the Industry News feed at no charge. Submit news about product announcements, company news, or your participation in the Summit. View Industry News .
• Share Your News with the Invited & Registered Press
  Editors and reporters from industry trade publications and general business media register to attend and cover the Summit. The list of pre-registered media will be made available on April 21. Email Amy for the list, send your news, and invite them to visit your booth at the Summit.
• Drop off Media Kits in the On-site Press Office
  Exhibitors may bring up to 25 press kits for media access in the on-site Press Room. We suggest having copies available in your booth as well. Have an interview scheduled? You are welcome to use the press room for those meetings.

Press Contact:

Amy Riemer
Media & Press Manager
Food Safety Summit
978-502-4895
amy@foodsafetysummit.com

Stay Connected with the Food Safety Summit.
We encourage you to post to your social channels about your involvement at the Food Safety Summit.

Make sure to include our official event hashtag #FoodSafetySummit.

"Discover how innovation drives food safety at #FoodSafetySummit! Visit us at booth [insert booth #] to explore our latest solutions and connect with industry leaders. Let's innovate together!"

"Join us at #FoodSafetySummit, where Food Safety Innovation Starts Here. Stop by booth [insert booth #] to see how we're shaping the future of food safety!"

"Excited to showcase our cutting-edge products at #FoodSafetySummit! Visit booth [insert booth #] to see firsthand why innovation starts here."

Would you like customized graphics to promote your participation at the Food Safety Summit? Contact Kiona Smith at smithk@bnpmedia.com .

Increase your exposure at the Food Safety Summit Conference & Expo by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of food safety professionals.

The Food Safety Summit event management team is ready to assist you. Meet the Team .

Hotel Block: Check back in January 2027 for the hotel room block information.

Executivevents is the only official housing vendor for the Food Safety Summit.

Avoid companies falsely posing as a partner of the Summit. For your protection, only book via the online booking links provided on our travel page.

Parking: A public parking garage is located behind the Embassy Suites (across from the Convention Center) and is connected to the Convention Center via skybridge walkway. The Food Safety Summit does not validate parking.

Parking & Directions